Every new or existing director of the company must apply for the Director’s Identification Number. It is unique 8-digit identification number given by central government to a person wanting to be a director or an existing director of a company with lifetime validity.
As such, all the existing and expecting Directors have to obtain DIN within the recommended time-frame as notified.
DIN once assigned is valid for lifetime of a director until cancelled, deactivated or surrendered.
DIR 3 KYC is a form to be filed by every director who has been allotted DIN (Director Identification Number). It is mandatory for all the directors irrespective of their status as qualified or disqualified. Additionally, DIR-3-KYC-WEB is to be used by the DIN holder who has submitted DIR-3 KYC e-form in the previous financial year and no update is required in his details.
All DIN holders must file DIR-3 KYC every year.
DUE DATE OF FILING:
Every individual who is allotted DIN as on 31st March of a financial year must submit his KYC on or before 30th April of the immediately next financial year.
As per MCAs recent announcement, any director who was allotted a DIN by or on 31 March 2018 and whose DIN is in approved status, will have to submit his KYC details to the MCA. Further, this procedure is mandatory for the disqualified directors too.
Form DIR–3 KYC, if filed within the due date of the respective financial year, no fee is payable. However, if filed after the due date, for DIN status ‘Deactivated due to non-filing of DIR–3 KYC‘ a fee of Rs. 500(Rupees Five Hundred Only) shall be payable from 21st September to 05th October 2018(Both days inclusive).
This fee would be payable on or after 30th September of the year in which the e-Form DIR-3 is to be filed. This form needs to be filed annually by the directors.
After getting the DIN by the central government, it is mandatory to have its KYC done annually
- Every Directors unique personal mobile number and email address will have to be provided while filing the e-Form. This number and email address will be verified by an OTP (one-time password).
- The second check implanted here would be that the director has to use his own digital signature while filing this e-Form.
- Further, the third test to ensure that complete and right information is provided will be that the e-Form should be certified by a practicing Chartered Accountant or Company Secretary, or Cost and Management Accountant.
DUE DATE AND PENALTIES FOR NOT FILING DIR-3 KYC
When a director fails to file the e-Form by the due dates (or extended due date) on MCA 21 portal, the DIN of such director is marked as ‘Deactivated due to Non-filing of DIR-3 KYC’ by the department. In these cases, the director can re-activate his no. by filing the missed out DIR-3 KYC after giving a late fine of 5,000rs.
Following are the documents required:
- Details of Nationality
- Details of nationality like gender, date of birth etc.
- Permanent Account Number (PAN)
- Passport copy (obligatory when holder is of foreign nationality)
- Driving License
- Aadhaar card
- Personal Mobile and Email ID
- Proof of Residential address.
- Voters Identity card
Besides, these a Director must be prepared with following things:
- His Digital Signature to file the form
- A declaration made by them (applicant/director) properly attested by CA, CS, or Cost Accountants who are practicing the profession.
Following is the step by step procedure for filing DIR-3 KYC:
Step 1: Download the form
- First and foremost step is to download the DIR-3 KYC form from the MCA website
Step 2: Fill in the DIN details
- Directors needto fill in the DIN in the KYC procedure, whose status is ‘Approved’
- Directors with deactivated DIN because of non-filing of KYC Form, can fill the form after the suggested due date by giving late filing charges
Step 3: Furnish the Required Details in the DIR- 3 KYC Form
Name & Relevant Credentials
The candidate must fill his first & last name and also the first & last name of his father. Few facts to be kept in mind:
- Director must enter his name which is mentioned in his PAN
- Address provided in the form will be authenticated with the PAN database
- Single alphabets, Acronyms, and Short forms are not permitted
- A director needs to declare his nationality
- Directors with foreign nationality must state the nationality mentioned in his passport
A director must enter his (DOB) in the DD/MM/YYYY design. Age statement is mandatory because the person below the age of 18 years is disallowed to file this application.
A director must mandatorily enter his permanent residential address and attach a proof of permanent address. When the present residential address is dissimilar from the permanent residential address, it becomes obligatory to provide the current residential address.
Note: A foreign pin code can be furnished only when the state selected is “NA”.
Step 4: PAN Verification
Permanent Account Number (PAN) verification is obligatory. First, director must enter his PAN No and then click on the ‘Verify income-tax PAN’ button. Then, the structure verifies the details of the director on the base of the PAN card number.
Note: The PAN furnished in the form should match with the PAN mentioned in the DSC for successful authentication. In case when the foreign nationals do not have a PAN, the name furnished in the form must match with the name mentioned in the DSC for successful authentication.
Step 5: Update Contact Details and Verify OTP
- A director must update his contact details by entering his mobile number and e-mail address, which gets verified through an OTP
- When a director of co. enters these contact details, he needs to get them verified through an OTP no. by clicking on the ‘Generate OTP’option after the submission of these details. Separate OTPs are sent on your registered mobile number and email address.
- Only the directors who are not residents of India are allowed/eligible to enter the country codes other than +91/91/0.
- It should be noted that one time password (OTP) will successfully be sent to the mobile no.& email address for a maximum of 10 times per day and twice in 30 min. against one form
Attested Attachments to be made
Below-mentioned documents must be attested and uploaded by an applicant.
- Proof of Permanent address
- Other attachments needed under some conditions include
- Proof of present address
- Copy of Aadhaar Card
- Copy of Passport
Note:- Any other attachments must be digitally signed through digital signatures by the applicant.
Step 6: Authentication of e-Form
Directors must ensure that the e-Form is authenticated which means it is digitally signed by a Chartered Accountant/Cost Accountant, or a Company Secretary, practicing the profession. Furnishing the details of the practicing professional along with their digital signature is a crucial task which cannot be avoided.
- Click on the ‘Submit’ button, after a comprehensive proofread.
Procedure after e-form submission
Step 7: SRN Generation
Once the e-Form DIR-3 KYC is submitted successfully, an SRN is generated and allotted to the user for the future use correspondence with the MCA.
Step 8: Email communication
The applicant will receive an email that acknowledges the receipt of the form on his personal email ID.
As a director of a company, it is mandatory to have a Direct Identification Number (DIN), and it is way more important to get the KYC updated with the MCA in form DIR-3 KYC.
Reach out to us at ASA and we will get it done for you. We will help you the complete the process without much hassle.
Our team of experts will guide you through the process and will fill all the necessary documents required, so you can focus on making your business more efficient and effective.
ASA’s representatives will also help you get attest documents from CA, CS and Cost Accountants to complete the process.
After getting the DIN by the central government, it is mandatory to have its KYC done annually.